Personal/ Executive Assistant

Location US-TX-Austin
Job ID
# Positions


vtalent is partnering with an entrepreneur in Austin who is looking for a strong Personal/ Executive Assistant.  The ideal candidate will be a highly organized and efficient professional who is warm, friendly, and has a customer service attitude.  The candidate must love managing multiple projects/ tasks simultaneously and can prioritize effectively.  Qualified candidates must be able to work independently with little to no supervision, be a self-starter, able to follow direction, and have a proven track record of taking initiative.  The ideal person must have exceptional organizational skills, strong attention to detail and the ability to wear many hats in a fast paced environment. A high level of polish, professionalism and confidentiality is crucial to this role. This role will be located in Downtown Austin.



  • Create, manage and maintain systems to ensure house runs like a well-oiled machine
  • Oversee household maintenance & repairs
  • Plan and manage all travels. 
  • Serve as project manager for household staff, maid, handyman, occasional contractor.
  • Create reports, organization and planning tools
  • Run miscellaneous errands and handle administration (bill payments, etc.).
  • Manage calendars, filing, organizing, shipping and picking up packages at UPS
  • Correspond with various professional, business and personal contacts.
  • Manage various household projects as they arise
  • Research for miscellaneous needs, meetings, travel, projects.



  • 5+ years’ experience supporting high level individual/family or concierge experience.
  • Experience with Microsoft Office, Google Docs, Google Sheets, Dropbox, Evernote
  • Experienced with hotels, car rentals, and trip research. Our client travels frequently, and the role must also be available to respond to real-time schedule or logistical changes.
  • An excellent listener and able to take notes, summarize and send out action items during/after calls & meetings.
  • Able to learn quickly about specifics and preferences; able to anticipate needs.
  • High level of attention to detail, creative and resourceful in finding solutions to problems.
  • Have excellent verbal and written communication skills, and understand the importance of keeping everyone in the loop when multiple parties are involved.
  • Available on nights & weekends (although this doesn't happen often unless it’s urgent).
  • Be proactive.
  • Mature.
  • Open to constructive management and coaching feedback.
  • Honest & trustworthy, and a “helper” attitude that enjoys helping others and seeing others succeed.

To be considered for this position, please apply to


vtalent is a national search and staffing firm offering customized solutions to our clients and professional representation of our candidates. Qualified candidates will be contacted and screened before being submitted to any of our client companies.  vtalent is a vcfo company with offices in Austin, Dallas, Houston, and Denver.


For more information on vcfo services and current openings visit our website at




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